In the list of Field Names, double-click Page to insert the Page field in the footer. Instead, you place the Page field in your footer to tell Word to insert the correct number on each page.
Type of and then a space. The NumPages field keeps track of the number of pages in your document. If you want to remove a header, follow these steps:. You see the same menu that you used to insert the header Building Block into your document. At the bottom of the menu, below all the Header examples, you see the Remove Header command. The Header menu closes, and the entire header disappears from your document—text, graphics, and all.
The steps for removing a footer or a page number Building Block are nearly identical. Word makes it easy to work with multiple newspaper-style columns. Instead of your having to use tabs or spaces to separate the column one line at a time, Word lets you set up the column guidelines and then type away.
When you type text in a multicolumn layout, your words appear in the left column first. After you reach the end or bottom of the column, the insertion point jumps to the top of the next column and you begin to fill it, from top to bottom. Whether you know it or not, every page in Word has a column layout.
The standard layout is one big column stretching from margin to margin. With two columns, your document begins to look like a pamphlet or a school textbook. Three columns are about as much as a standard 8. In fact, you may want to reduce the body text size to about 9 or 10 points and turn on hyphenation.
This layout has two columns, with the narrower column on the left. The narrow column is a great place to introduce the text with a long heading and subheading or a quote pulled from the larger body text.
The mirror image of the Left layout, this option uses two columns with a narrow column at right. Use the More Columns option to open the Columns dialog box Figure where you can create a customized column layout. With your choice highlighted, hit Enter. When you get to the bottom of a column, Word automatically flows your text to the top of the next one, but you can also force Word to end the column and jump to the next one. There are two ways to create a column break.
Turn off this checkbox, and you can get creative by entering a different width and spacing for each column.
Word gives you two tools to divide your text into strips—Columns and Tables. Even though they may look the same on paper, they work and act differently. Use tables to organize information in rows and columns, like a spreadsheet. Readers are just as likely to read tables left to right as they are from top to bottom. Without hyphenation, if a word is too long to fit on the line, Word moves it down to the beginning of the next line.
If a word is particularly long, it can leave some pretty big gaps at the end of the line. Justified text is aligned on both the left and right margins, like most of the text in this book. If you have justified text and no hyphenation, you often get large, distracting gaps between words, where Word is trying to spread out the text along the line.
When used properly, hyphenation helps make text more attractive on the page and easier to read. In most cases, you can relax and let Word handle the hyphenating. No hyphenation at all.
For informal letters, first drafts, and many reports, you may choose not to use hyphenation. Word makes hyphenation decisions based on some simple rules that you provide. Consider using automatic hyphenation for documents that have line lengths of about 50 characters or less, including documents that use newspaper-style columns.
In this scheme, Word asks you about each word it wants to hyphenate, giving you the final decision. Still, you may want to assert some control over how and when Word uses hyphenation.
This box has two important options that let you control hyphenation:. This zone is the maximum space that Word allows between the end of a word and the right margin. If the space is larger than this, Word hyphenates a word to close the gap. For most documents,. A larger distance may give you fewer hyphens but a more ragged look to your right margin. Hyphenation rules are notoriously complicated, and, to make matters worse, they change by language and country.
For example, Americans and British hyphenate differently. Still, you should follow these basic rules of thumb:. Use hyphenation with documents that have shorter lines. A document that uses two or three columns on the page needs hyphenation to avoid large gaps in the text. Use hyphenation with justified text. Justified text, which is aligned on both the left and right margins, makes documents look formal and tidy—but not if big gaps appear between letters and words.
Avoid those gaps by letting Word hyphenate your justified text. Avoid hyphenating company names and proper names. Use manual hyphenation to prevent Word from dividing certain words. Avoid hyphenating more than two lines in a row.
Use manual hyphenation to remove a hyphen if you see too many in a row. Avoid overusing hyphens. Excessive hyphenation, even if not on consecutive lines, distracts the eye and makes a document more difficult to read. The term manual hyphenation sounds like more work than it actually is. Computer-assisted hyphenation would be a better term. Word then shows you the word in a box and suggests where to place the hyphen.
If you agree, click Yes. You many not always agree with Word when it comes to hyphen placement. If last-minute edits change the line lengths and line breaks, you need to run manual hyphenation again. All the automatic hyphens in your document disappear and the words rearrange themselves accordingly.
Searching for optional hyphens requires a couple of extra steps. Click the Special button to reveal the list of special characters. The Find and Replace tool can search for a number of special characters. Some of them, like the optional hyphen and the paragraph mark, are nonprinting characters.
Others, like the em dash need more than a single keystroke to produce. From the menu of special characters, choose Optional Hyphen. The Special menu closes when you make a choice from the list. Click Replace All to remove all optional hyphens from your text. Word quickly removes the optional hyphens and displays a message telling you how many changes were made. Click Close to dismiss the alert box, and then, in the Find and Replace box Figure , click Close.
Mission accomplished. The longer and more complex your document is, the more likely it is to contain different sections.
Section breaks are a close cousin to page breaks, except that a section can contain any number of pages. More important, each section in a Word document can have its own page formatting.
But breaking your document into different sections gives you a lot more flexibility within the same document. For example:. If you want to have some pages in portrait orientation and others in landscape orientation charts or graphs, for example , you need to insert a section break where the format changes Figure Perhaps you want to change from a single column format to a double column format; you need to insert a section break where the format changes.
You can even put the break right smack in the middle of a page. The commands on the bottom are section breaks, as advertised.
Section breaks have two major distinctions. There are Next Page breaks, which create a new page for the new section, and there are Continuous breaks, which place a divider mark in the text with no visible interruption.
Everything below that mark is in a new section. Or you can use a Next Page break if you want each chapter to start on a new page. You use the Continuous break to change the number of columns or the margins in your document in the middle of a page. They create section breaks and start the new section on the next even or odd page. For example, you use this option to make sure that all your chapters begin on a right-hand page like the ones in this book.
Click within your text to place the insertion point where you want the section break. When you make Page Setup changes in your new section, they affect only the new section. So when you change the page orientation to landscape, you see pages before the break in portrait orientation and pages after the break in landscape orientation.
In Print Layout view, you see how your document looks with section breaks inserted. In Draft view, section breaks appear in your document as dotted lines. Skip to main content. The conference recommends that authors keep the final version of their manuscript below KB. In exceptional cases larger files are acceptable. Files larger than 2 MB cannot be uploaded through the manuscript submission system. Not at present. Some conferences allow video files to be uploaded separately as attachments to the submission.
What are the margin requirements for manuscript submission? Is there is limit on the number of pages in my manuscripts? Page Settings. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. Note: If your document contains multiple sections, the new margin type will only be applied to the current section. To apply the new margin type to multiple sections, be sure to select each one.
Make your new margin settings the default for your template. Each new document based on that template will automatically use the new margin settings. Choose Margins after you select a new margin, and then choose Custom Margins. Change the margins for only a section of a document by selecting the text and entering the new margins in the Page Setup dialog box.
In the Apply to box, click Selected text. Microsoft Word automatically inserts section breaks before and after the text with new margin settings. Most printers require a minimum width for margin settings. If your settings are too narrow, Microsoft Word displays the message One or more margins are set outside the printable area of the page.
Click Fix to automatically increase the margin width. If you ignore the message, Word will display another message asking whether you want to continue.
Minimum margin settings for printing depend on your printer, printer driver, and paper size. To learn about your minimum settings, check your printer manual. Use mirror margins to set up facing pages for double-sided documents, such as books or magazines. When you choose mirror margins, the margins of the left page are a mirror image of those on the right page.
The inside margins are the same width, and the outside margins are the same width. Note: To change margin widths, click Custom Margins at the bottom of the Margins gallery. Enter new values in the Inside and Outside boxes.
A gutter margin adds extra space to the side margin, top margin, or inside margins of a document that you plan to bind to help ensure that text isn't obscured by binding. In the Gutter position box, click Left or Top. Note: The Gutter position box is not available when you use the Mirror margins , 2 pages per sheet , or Book fold option. For those options, the gutter position is determined automatically.
Click Advanced , and then select the Show text boundaries check box under Show document content. Note: You can view page margins in either Print Layout view or Web Layout view, and the text boundaries don't appear on the printed page. Microsoft Word offers several page margin options. You can use the default page margins or specify your own. Add margins for binding A gutter margin adds extra space to the side margin, top margin, or inside margins of a document that you plan to bind to help ensure that text isn't obscured by binding.
Set margins for facing pages Use mirror margins to set up facing pages for double-sided documents, such as books or magazines. In this case, the margins of the left page are a mirror image of those of the right page.
Note: You can set gutter margins for a document that has mirror margins if the document needs extra space for binding.
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